GENERAL DATA PROTECTION REGULATIONS (GDPR) - DUDLEY CAMERA CLUB
The Dudley Camera Club is established with the following objects “The Dudley Camera Club aims to encourage amateur photographers at all levels and at all ages from 18 years to obtain greater pleasure from their hobby in the company of their fellow enthusiasts” and is a data controller within the U.K.
The personal information referred to in this policy concerns members’ and past members’ Names, postal address, telephone number, e-mail address and photographic qualifications. Members may be requested to provide further information if it is necessary for the effective management of the club and will include records of entries to competitions and exhibitions.
In addition the club holds copies of members’ images for use in competitions and in programmes, catalogues and other publications recording or promoting the activities of the club.
The club, on occasions, hold copies of members’ images for entry to exhibition and may also hold copies of images by non-members whose exhibition entries form part of a circulating portfolio.
On occasions the club may hold images, for a temporary period, owned by persons who are members of other photographic societies or clubs for the purpose of competition.
Names and addresses of lecturers and judges whose names are not included in the MCPF handbook are retained for reference.
The club is affiliated to the Photographic Alliance of Great Britain through the Midland Counties Photographic Federation and it is inevitable that some of the information will be shared with the MCPF.
The information may be used in the publication of catalogues, results, awards and programmes or other publicity material related to Dudley Camera Club’s aims, objectives and activities.
The Dudley Camera Club may retain historical archives mainly, but not entirely, limited to records of meetings, handbooks, catalogues, awards and other event results.
Information held by: The Chairman, Secretary, Treasurer and Competition Secretary - each of the officers having details relating to their particular duties.
Policy approved by members of the managing committee
Any person wishing to verify the information held by the Dudley Camera Club may apply to the Secretary by letter setting out the detail they wish to verify.
EB/DD July 2018
The personal information referred to in this policy concerns members’ and past members’ Names, postal address, telephone number, e-mail address and photographic qualifications. Members may be requested to provide further information if it is necessary for the effective management of the club and will include records of entries to competitions and exhibitions.
In addition the club holds copies of members’ images for use in competitions and in programmes, catalogues and other publications recording or promoting the activities of the club.
The club, on occasions, hold copies of members’ images for entry to exhibition and may also hold copies of images by non-members whose exhibition entries form part of a circulating portfolio.
On occasions the club may hold images, for a temporary period, owned by persons who are members of other photographic societies or clubs for the purpose of competition.
Names and addresses of lecturers and judges whose names are not included in the MCPF handbook are retained for reference.
The club is affiliated to the Photographic Alliance of Great Britain through the Midland Counties Photographic Federation and it is inevitable that some of the information will be shared with the MCPF.
The information may be used in the publication of catalogues, results, awards and programmes or other publicity material related to Dudley Camera Club’s aims, objectives and activities.
The Dudley Camera Club may retain historical archives mainly, but not entirely, limited to records of meetings, handbooks, catalogues, awards and other event results.
Information held by: The Chairman, Secretary, Treasurer and Competition Secretary - each of the officers having details relating to their particular duties.
Policy approved by members of the managing committee
- That on no occasion will the information, or any part of it, be passed or sold to anyone or any other organisation for whatever purpose without the express written permission of all individuals concerned
- That the club communicates with its members in accordance with each member’s wishes
- The membership application form to enable applicants to opt in or out of communications by e-mail, by letter, by telephone, by text or to receive Club weekly e-news.
Any person wishing to verify the information held by the Dudley Camera Club may apply to the Secretary by letter setting out the detail they wish to verify.
EB/DD July 2018
